The Alverno College Student Accounts is dedicated to providing students with the necessary services to fulfill their financial obligations to the college while maintaining the college’s commitment to an affordable education. We do this primarily through educating students on financial responsibilities, coordinating collection activities, and facilitating interdepartmental communications. We approach each situation with flexibility and creativity to address the needs of each individual student while maintaining an environment of mutual trust and respect. We promote the college’s mission by consistently serving students in a courteous and respectful manner, resulting in a positive effect on recruitment and retention.
Student Accounts sends out semester billing statements in April for the summer term, July for the fall term, and November for the spring term. If you are enrolled for a term and you do not receive a billing statement within the timeframes noted here, call Student Accounts to request a billing statement. You are responsible for your charges whether or not you receive a billing statement.
Students are required to review and acknowledge consent for the terms in the Educational Loan Agreement (the “Agreement”) every semester prior to registration. Paper copies are not mailed to students; the Agreement is found on Interactive Online (IOL) under Financial Information. Please read the Agreement carefully, as this form is meant to help students understand their financial obligations.
To withdraw from a course or courses, you must contact the Registrar’s Office or the Professional Advising Office to fill out the necessary paperwork. Nonattendance does not drop a student from a course. You are still responsible for all tuition and fees associated with the course. The date that the paperwork is processed determines the amount of tuition adjustment, if any.
If you choose to switch programs (e.g., from Weekday College to Alverno on the Weekend, from nursing to a non-nursing program) before the official start date of the semester, any tuition adjustment resulting from the change is effective for that semester. However, should you choose to switch programs after the official start date of the semester, your tuition rate will not be adjusted until the following semester.
An account becomes delinquent when a student fails to pay any balance when due. A student with a delinquent account is not entitled to receive progress reports, transcripts, or a diploma. In addition, a student may not register for a future semester or occupy a room in the Residence Hall until the account is paid in full or is current on the monthly payment plan.
Email is our primary form of communication with students. It is important that students consistently check their Alverno student email for important information.
Pay in full by the specified due date on your Statement of Account. Acceptable payment methods include:
Pay monthly by enrolling in the Educational Loan Payment Plan. To enroll, a student must complete the Educational Loan Payment Plan form (found on IOL). There are two payment plan options:
Additionally, if payments are being withdrawn from an account other than the student’s, the account holder is required to sign the form. ACH payment plans submitted without this information will be charged $50 and enrolled in the regular monthly payment plan.
Please Note: To alter or cancel the payment plan, we must receive written notice at least five business days prior to the next scheduled withdrawal.
Alverno College will bill third parties with prior approval from both the third party and Student Accounts. Students whose tuition is paid by a third party sponsor must submit their billing authorization/voucher to Student Accounts by the payment due date. Student Accounts will send your invoice directly to the third party.
Employer reimbursement forms are available in the Registrar’s Office and should be completed each semester. Students who receive employer reimbursement after courses are completed must abide by all published payment policies. These students must make arrangements to pay in full by the due date or enroll in a payment plan.
You must complete the FAFSA in order to receive financial aid. Generally, you must be enrolled for a minimum of 6 credits as an undergraduate student or 3 credits as a graduate student (enrolled in a master’s degree program) to receive financial aid. All financial aid funds are applied to student accounts regardless of whether there is a balance due or the account is paid in full. Financial aid awards are based on both financial need and the number of credits a student is taking. Therefore, any changes in semester hours may affect financial aid eligibility.
Refunds resulting from a financial aid credit balance on student accounts are not available until after classes have started and financial aid has been disbursed to student accounts. Refunds are issued within 14 days of the credit balance occurring. All refunds will be mailed — no exceptions.
Students who register and subsequently drop their courses are subject to the tuition adjustment schedule below. Any tuition adjustment is determined by the date that the Registrar’s Office or Professional Advising Office receives the required forms.
| Student drops | Student pays |
|---|---|
| Before course begins | 0% |
| Day 1 through 7 | 0% |
| Day 8 through 14 | 35% |
| Day 15 through 21 | 55% |
| Day 22 through 28 | 75% |
| Day 29 and after | 100% |
The Alverno College Student Accounts is dedicated to providing students with the necessary services to fulfill their financial obligations to the College while maintaining the College’s commitment to an affordable education. We do this primarily through educating students on financial responsibilities, coordinating collection activities, and facilitating interdepartmental communication. We approach each situation with flexibility and creativity to address the needs of each individual student while maintaining an environment of mutual trust and respect. We promote the College’s mission by consistently serving students in a courteous and respectful manner, resulting in a positive effect on recruitment and retention.
Student Accounts generates semester billing statements approximately one month before the start of each class. If you are enrolled for a term and you do not receive a billing statement within the timeframe noted here, call Student Accounts to request a billing statement. You are responsible for your charges whether or not you receive a billing statement.
Students are required to review and acknowledge the Educational Loan Agreement (the “Agreement”) every semester prior to course registration. Paper copies are not mailed to students; the Agreement is found on Interactive Online (IOL), under Financial Information. Please read the Agreement carefully, as this form is meant to help students understand their financial obligations.
To withdraw from a course or courses, you must contact the Registrar’s Office or the program director to fill out the necessary paperwork. Nonattendance (during the first class) drops a student from a course and may drop a student from a program. The program director determines a student’s status in a program. You are still responsible for all tuition and fees associated with these courses.
An account becomes delinquent when a student fails to pay any balance when due. A student with a delinquent account is not entitled to receive progress reports, transcripts, or a diploma. In addition, a student may not register for a future semester or occupy a room in the residence hall until the account is paid in full or is current on the monthly payment plan.
Email is our primary form of communication with students. It is important that students consistently check their Alverno student email for important information.
Pay in full by the specified due date. Acceptable payment methods include:
Pay monthly by enrolling in the Educational Loan Payment Plan. To enroll, a student must complete the Educational Loan Payment Plan form (found on IOL). There are two payment plan options:
Please Note: To alter or cancel the payment plan, we must receive written notice at least five business days prior to the next scheduled withdrawal.
Alverno College will bill third parties with prior approval from both the third party and Student Accounts. Students whose tuition is paid by a third-party sponsor must submit their billing authorization/voucher to Student Accounts by the payment due date. Student Accounts will send your invoice directly to the third party.
Employer reimbursement forms are available in the Registrar’s Office and should be completed each semester. Students who receive employer reimbursement after courses are completed must abide by all published payment policies. These students must make arrangements to pay in full by the due date or enroll in a payment plan.
Refunds are processed in accordance with federal regulations for all Federal Title IV credit balances and in accordance with College policy for all other credit balances. All refunds will be mailed — no exceptions.
To receive your refund check:
In the event it becomes necessary for you to drop courses or to withdraw from the College, it is your responsibility to contact your program director or the Registrar’s Office to complete the necessary forms. The date on which you make this contact determines the amount of tuition adjustment, if any, you receive (see adjustment schedule below). Students must officially drop all courses when not attending.
Nonattendance (during the first class) drops you from a course and may drop you from a program. You are still responsible for all tuition and fees associated with these courses.
When a course is dropped, the following adjustment schedule is used:
| Student drops | Student pays |
|---|---|
| Before course begins | 0% |
| Before the second week of class begins | 0% |
| After the second week of class begins, but before the third week begins | 50% |
| After the third week of class begins | 100% |
Your financial aid is based on the total number of registered credits for an entire semester. Failure to start a second course in a semester or withdrawing from a course (officially or unofficially) requires a recalculation of financial aid received. This may require a repayment of all or part of a refund, if received. Please contact the Financial Aid Office if you plan to withdraw from a course.
Financial aid recipients are subject to federal, state, and institutional refund policies (different from the adjustment schedule above). Aid is not considered earned until 60% of the semester has passed. Withdrawals prior to this point require a portion of financial aid funds to be returned to their original funding source. You may owe the College money. Please consult with your advisor and Student Accounts before you withdraw from the College.
In the event it becomes necessary for you to drop courses or to withdraw from the College, it is your responsibility to contact your program director or the Registrar’s Office to complete the necessary forms. The date on which you make this contact determines the amount of tuition adjustment, if any, you receive (see adjustment schedule below). Students must officially drop all courses when not attending.
Nonattendance (during the first class) drops you from a course and may drop you from a program. You are still responsible for all tuition and fees associated with these courses.
When a course is dropped, the following adjustment schedule is used:
| Student drops | Student pays |
|---|---|
| Before course begins | 0% |
| Day 1 through Day 7 | 0% |
| Day 8 and after | 100% |