Approved by: Administrative Council
Related Policies: Technology Use
For Questions Contact: Technology Services | 414.382.6336 | RC 109B | firstname.lastname@example.org
Alverno College is committed to providing accessible electronic information and technology resources, technologies and services for students, employees, guests and visitors, including those with disabilities. To that end, the College has established a policy requiring that electronic and information technology (EIT) be designed, developed, managed, acquired or procured to be accessible to the widest range of users possible, in accordance with federal and state law.
In order to ensure broad access to such resources, this policy establishes standards for the design or use of web-based information and other information technology.
Ensuring equal and effective electronic and information technology access is the responsibility of all college faculty and staff.
In meeting its non-discrimination obligations under Title III of the Americans with Disabilities Act of 1990 (ADA), the Amendments Act of 2008, and Section 504 of the Rehabilitation Act of 1973, as amended, Alverno has developed this Accessible Technology Policy. This policy will be reviewed and revised as necessary.
This policy identifies responsibilities and processes to ensure that individuals with disabilities have comparable access to Alverno EIT, identifies the accessibility standards applied by Alverno, identifies Alverno’s EIT Accessibility Coordinator and provides information for when an individual identifies inaccessible EIT.
Alverno recognizes that individuals with disabilities may need specific accessibility-related software, hardware or other assistive technology in order to access certain technology. As a reminder, individuals with disabilities are encouraged to request assistive technology or other accommodations in accordance with Alverno’s Accessibility Services for Students with Disabilities Policy by contacting the Accessibility Coordinator. While there is overlap between Alverno’s commitment to making all EIT accessible and providing accommodations to individuals with disabilities, individuals requesting accommodations must contact Accessibility Services to engage in the interactive process for approved accommodations.
What Is The Policy?
This policy applies to all electronic information and technology (EIT) which includes the following areas:
The Alverno College Accessible Technology Policy is guided by the widely accepted standards established in the World Wide Web Consortium (W3C) Web Content Accessibility Guidelines document, version 2.0 (WCAG), Level AA. These guidelines are organized around the following four principles, which lay the foundation necessary for anyone to access and use electronic and Web content:
EIT Accessibility Coordinator
Alverno has designated the Director of Technology Services to serve as the EIT Accessibility Coordinator to oversee the implementation of this policy. The EIT Accessibility Coordinator will be responsible for an annual budget designated to be used for compliance with this policy.
In addition to overseeing the implementation of this policy, the EIT Accessibility Coordinator will maintain resources to assist individuals in complying with this policy when managing EIT content or procuring new EIT. To request individual or department training regarding EIT Accessibility, contact the EIT Accessibility Coordinator.
Accessibility Exception Procedure
Recognizing that Alverno’s technology-based environment and resources are dynamic, the need to provide accessibility and address barriers is a continual effort. It is the policy of Alverno to work towards consistency with WCAG 2.0 and address barriers in a timely fashion. In certain circumstances, exceptions to this policy may be granted. For instance, this policy does not require adherence to WCAG 2.0 if it is not possible or would constitute an undue administrative or financial burden or result in a fundamental alteration. Alverno will make determinations on the applicability of these exceptions on a case-by-case basis. When an exception is appropriate, Alverno will provide equally effective alternative access to the information.
The College is committed to ensuring web content on the College’s websites created or revised after the effective date of this policy is consistent with WCAG 2.0. The EIT Accessibility Coordinator is responsible for ensuring that new and revised content is consistent with the WCAG 2.0, Level AA Standards.
The College will assess web content on a periodic basis as necessary to determine compliance with WCAG 2.0, Level AA and engage in necessary remedial efforts within a reasonable period of time of the completion of such assessments. Assessments will include a review of legacy content developed prior to the effective date of this policy. Individuals can also request that legacy web content be made available when content is inaccessible using the procedure for reporting an accessibility barrier outlined below.
Individuals who experience a barrier related to EIT should contact a professor or supervisor, or contact the EIT Accessibility Coordinator. When an individual receives information about an EIT accessibility issue, the individual should notify the EIT Accessibility Coordinator.
Questions and concerns regarding EIT accessibility can be submitted by contacting the EIT Accessibility Coordinator or by completing the Electronic and Information Technology (EIT) Accessibility Contact Form.
In conjunction with Accessibility Services, the EIT Accessibility Coordinator will review the inquiry form or other information provided. The EIT Accessibility Coordinator and the Director of Disability Services and Success, or designees, will assess the concern and the EIT at issue, using internal and external mechanisms to test EIT accessibility. The EIT Accessibility Coordinator and the Director of Disability Services and Success will collectively determine a means of resolution of the accessibility issue, in most cases within 30 days of receiving the concern. The resolution will be communicated to the complainant. If the determination is made that there is not an accessibility barrier, this will also be communicated to the complainant.
Approval – The Alverno College Accessible Technology Policy was approved by the Alverno College Administrative Council on May, 3, 2023 and is effective as of this date. An annual review of the policy will be conducted by the Alverno College Technology Committee.