Approved by:
History: 2018 | 2023
Related Policies: Transgender | Identification Card Policy
Related Forms, Procedures and References: Name Change Request Form | Transcripts
For Questions Contact: Registrar's Office | 414.382.6370 | registrar@alverno.edu
All members of the Alverno community may update and/or change their legal or chosen name in our campus information systems at any time. New and continuing students may change their legal or chosen name by submitting the Name Change Request Form. Requests for changes will be sent to the Registrar's Office and Technology Services for processing. Please wait a minimum of 5-7 business days for confirmation that your name change has been processed within all systems of the College.
*Former students and alums should email registrar@alverno.edu in order to discuss legal name changes related to transcripts and/or diplomas.
Student requests for legal first and/or last name changes can be made at any time. Legal documentation must be submitted upon time of request (documentation could include an updated driver's license, passport, social security card, or notarized court document). Changes do not occur immediately or automatically upon submission of the form.
Alverno College recognizes that as a community some of its members choose to use a first and/or last name other than their legal name to identify themselves. Students can designate a chosen name at any time, regardless of whether they have legally changed their name. The chosen name provided at time of student application will be used in all college communication and information systems that support chosen names, unless otherwise updated using the Name Change Form.
Nursing Students: Verification and background checks are required for all clinical sites, and some do not allow for chosen names. Documentation of legal names on nursing badges may be required (see updating ID cards).
You'll receive a confirmation email after your chosen name has been updated by the Registrar's Office. One business day after you receive this email, you may request a replacement ID card in the Dean of Students Office (FO 119).
If nursing clinical students originally receive a clinical badge with their chosen name, and need to receive a clinical badge with their legal name, a second badge can be requested from the Dean of Students office (the first request is free, any additional badges will cost $25/badge).
Your request of name change form will be forwarded to Technology Services and they will contact you to determine if you wish to also change your Alverno network user name and your Alverno email address. Your user name for Self-Service, Student Planning, and Moodle will also change.
Any current read or unread email will be available in your email box after your name change is processed. When your username is changed, you will only be able to receive email sent to your old email address for a period of two (2) weeks. Any email sent to your old email address after that date will be returned to the sender as undeliverable. You are responsible for notifying others of your new email address. If you have questions or problems, email helpdesk@alverno.edu.
Alverno College celebrates gender diversity. Accordingly, students, staff, or faculty may indicate which pronouns they use. Pronouns will be made available to staff and faculty. Pronouns can be designated at any time, and they can be modified, changed, or deleted at any time by updating personal information on IOL/Self-Service. Currently, options for pronouns include the following:
All requests for changing chosen name, pronoun, or gender identity will be accepted as long as the request is not intended to avoid legal obligations, used for fraudulent purposes, contains the use of profane words, or is otherwise deemed inappropriate. Alverno College reserves the right to refuse to honor any request under these circumstances.
However, in accordance with the mission statement, Alverno College is committed to creating an inclusive community and will make every effort to use chosen names, pronouns, and gender identity where possible throughout the college experience, except for the select systems and materials that require legal name and gender (see chart below) for reporting or legal needs.
If a student has concerns about chosen vs legal name and/or pronoun usage or would like to discuss a more widespread accommodation for safety or security reasons, please schedule an appointment with the Dean of Students (FO 119).
Check how the following departments use chosen and legal names.